Gig Central's Smart Calendar Sync integrates with your external calendars to prevent double-bookings, configure public scheduling widgets, and apply travel buffer offsets automatically.
This guide walks you through connecting calendars and configuring buffer slots.
1. Integrating Calendars
Connect Google Calendar or Microsoft Outlook:
- Navigate to Settings > Integrations > Calendars.
- Click Connect Google Calendar or Connect Outlook.
- Authenticate and select which calendars to use for conflict checking and event publishing.
2. How Smart Buffers Protect Your Schedule
Unlike generic schedulers, Gig Central understands speaker travel:
- Travel Buffer Blocks: When a gig is marked as "Out of Town", the system evaluates travel coordinates.
- Smart Availability Filters: When event planners select dates via scheduling widgets, the system hides dates that conflict with active travel times.
- Dynamic Calculations: The coordination engine estimates time requirements between speaking locations, blocking travel buffers.
3. How It Works (Behind the Scenes)
- Two-Way Updates: Background synchronizers monitor connected calendar providers, reflecting changes inside the Kanban pipeline.
- Sync Resolvers: The system cross-references booking requests with your calendars, alerting you of conflicts before proposals are generated.
4. Tips for Multi-Calendar Scheduling
- Set Default Buffer Times: Navigate to calendar settings to set standard buffers (e.g., 2 hours before and after meetings).
- Connect Personal Calendars: Check for conflicts against personal calendars to protect family and vacation time.